Multi-system practice transitions
Your vendors are changing.
Keep the handoff clear.
When an IT provider or marketing vendor changes, access, intake and reporting responsibilities can become unclear. We document the agreed systems, prioritize technical fixes and coordinate the changes your practice authorizes.
Is this the right starting point?
For specialty groups with five to twenty locations changing vendors or reviewing ownership across several systems. If you need help with one website or workflow, a focused consulting engagement may be a better fit.
What the engagement produces
What we deliver.
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System and vendor inventory
Inventory the accounts, tracking tools, DNS records and integrations in scope. Document ownership, access and available agreement records. Identify unresolved data-handling questions for the practice’s compliance team.
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Data-flow map and findings register
Map agreed flows using configuration reviews and authorized synthetic tests. Record observed technical issues, dependencies and proposed fixes. Patient information is excluded unless separately authorized and protected under the required agreements.
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Approved ownership transfers
Prepare agreed account transfers and access changes with written authorization, vendor cooperation and a preservation review. Record any actions that remain dependent on another party.
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Integration review and handoff pack
Review intake routing, attribution and documented integration options. Deliver an executive summary, technical appendix, remediation roadmap and walkthrough. Any integration build requires verified vendor access, a validated data flow and a separately agreed implementation scope.
How the work moves forward
Agree. Review. Hand over.
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Confirm the starting point
Name the systems, vendors, locations and approvers. The planned 90-day window begins after access and required agreements are in place.
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Work through the dependencies
Review the inventory and data flows, coordinate approved transfers, and assess integrations. Keep vendor dependencies, delays and scope changes visible to your team.
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Review and hand over
Walk through the agreed deliverables, record acceptance and assign the remaining questions. The receiving team gets the documentation and knows the next owners.
Before the proposal
Planning the work
with your team.
What your team brings
Bring the current vendor list, relevant agreements, account ownership information and authorized practice contacts. We agree a secure access process. The practice and its qualified personnel retain clinical, compliance and professional decisions.
Acceptance and handoff
The proposal names the deliverables, evidence and approvers. An inventory does not prove that every account has transferred or every integration works. Record completed items, third-party dependencies and agreed next actions in the handoff.
What needs a separate agreement
This engagement does not provide a full HIPAA Security Risk Assessment, legal opinion, compliance certification, EMR implementation or incident response. Integration feasibility depends on the actual vendor and approved data flow. Patient information is excluded from advertising and analytics events.
How fees are agreed
The existing extended offer is $35,000 to $60,000 fixed for the scope agreed in writing, based on locations, accounts, vendors and required work: 50% on signature and 50% at Day 90 delivery. Optional ongoing marketing-tech governance is $5,000 to $12,000 per month under a separate month-to-month scope.
Start with a business conversation
Tell us what needs attention.
Use the consulting inquiry form to describe the work. Please leave out patient information and credentials.
Practical details
Questions about the scope.
Does Modern Labyrinth handle HIPAA compliance audits?
This engagement provides technical inventory, data-flow review and an agreed remediation scope. It does not provide a full HIPAA Security Risk Assessment, legal opinion or compliance certification. Your compliance team and counsel determine the regulatory implications.
How does the Modern Labyrinth BAA process work?
Before work involving patient information begins, we agree the permitted scope, execute the required agreement with your practice, and verify the vendors, access controls and transmission method for that engagement. A vendor BAA does not replace our agreement with your practice or the required safeguards. Please do not send patient information through this inquiry form.
Which EMRs does Modern Labyrinth work with?
We assess the documented integration options for the EMR your practice uses. Feasibility depends on vendor access, available APIs and the agreed data flow. An integration build is scoped only after those prerequisites are verified; EMR implementation is outside this offer.
How long does the Healthcare MSP-Transition Overlay take?
The planned delivery window is 90 days from the agreed start, after access and required agreements are in place. The four phases cover inventory, data-flow review, approved ownership transfers and integration review. Vendor dependencies or changes in scope can change the schedule; these are documented with you. Deliverables include a remediation roadmap, executive summary, technical appendix and walkthrough.
What does the Overlay cost?
$35,000 to $60,000 fixed for the scope agreed in writing, based on locations, accounts, vendors and required work. 50% on signature, 50% at Day 90 delivery. Optional ongoing marketing-tech governance is $5,000 to $12,000 per month under a separate month-to-month scope.
Who is this engagement not for?
This scope is designed for multi-location specialty groups, typically 5 to 20 locations and $30M to $200M revenue. It is generally too extensive for a solo clinic. Hospital-wide work, incident response, full compliance assessments and certification requests need a different scope or provider.
Start a conversation
Discuss your systems
and vendor transition.
Leave your contact details, company name and timeline. We will follow up about the systems involved and whether this scope fits.
Business inquiries only. Please do not include patient information or credentials.